Overview
Associated Fire Safety Group, a multi-region Canadian fire safety services organization, needed to modernize its collaboration environment after operating within an unstructured G-Suite ecosystem that created silos, duplication, and governance challenges.
Inside View led the organization’s transition to Microsoft 365 by designing and launching a centralized SharePoint Online intranet, consolidating communication channels and document repositories, and establishing foundational governance practices. Within just two weeks, Associated Fire Safety Group successfully launched its new digital workplace, resulting in 60% increased Microsoft 365 engagement and 80% improvement in document centralization and consistency.
Challenges
- Fragmented G-Suite environment leading to inconsistent document storage and communication silos
- Duplicate systems and unmanaged repositories increasing IT costs and operational complexity
- No centralized intranet to unify departments
- Limited governance practices, creating scalability and long-term sustainability risks
- Low user engagement across collaboration tools
Client
Associated Fire Safety Group
Project Details
Industry
Fire Safety
Region
Canada
Timeline
2 weeks
Platform
Microsoft 365
Solution
- SharePoint Online Intranet CentralizationDesigned and deployed a modern intranet aligned to the organization’s branding, information architecture, and operational workflows.
- Collaboration & Repository ConsolidationConsolidated communication channels and document storage into Microsoft 365 to eliminate duplication and improve accessibility.
- Migration & Enablement StructuringSupported the transition from G-Suite to Microsoft 365 through structured onboarding and organization-wide training focused on SharePoint and collaboration best practices.
- Foundational Governance Framework ImplementationImplemented governance standards for document management, permissions, and platform usage to support sustainable growth.
Let's build yourSuccess Story
Start A ConversationTechnology Snapshot
SharePoint Online (Modern Experience)
Microsoft Teams
Microsoft 365 Migration Enablement
Governance Framework Implementation
Outcome
- 2 weeksto fully launch SharePoint Online intranet
- 60%increase in Microsoft 365 engagement
- 80%improvement in document centralization and consistency
- Reduced duplication and operational complexity
- Established a scalable, standardized collaboration environment
